Try to be consistent with your Hot Keys, for example you might have a set of applications you open, using a function key for each, and a set of documents you open, using a control-function key combination for each of them, and a bunch of snippets of text your type, using control-letter for each of them (the letter could be a mnemonic to help you remember which one is which). When you notice something, consider making a Macro to do it and assigning it to a Hot Key or a Macro Palette or Status Menu trigger.
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